Retail Express

Inventory Replenishment Software for Retail

Q: What is inventory replenishment?

Inventory replenishment is the process of deciding what to reorder, from where, and when, so products stay available without overstocking. In Retail Express, replenishment reads stock states, sales, and rules, then suggests or creates orders inside the same platform as inventory and POS.

Q: What replenishment formulas does Retail Express support?

For purchase orders: Sales, MSL, Run Rate. For transfer replenishment: Sales, MSL, Run Rate, Depleted. Formula results are editable before you process.

Q: Is replenishment the same as purchase order management?

No. Replenishment decides what to reorder and can create incomplete POs or transfer suggestions for review. Placing POs with suppliers, receiving stock, partial deliveries, landed costs, and supplier bills are on purchase orders & receiving. Retail Express is not a replenishment-only tool either; it is retail inventory and POS software with both modules included.

Running out of core lines usually means reorder rules live in someone’s head. Retail Express inventory replenishment uses POS-triggered purchase orders, formula-based reorder suggestions, and scheduled store transfer runs, so shelves stay filled with less manual chasing.

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Common pain points

Manual reordering misses demand shifts

Buyers reorder too late

Stock checks done weekly in spreadsheets miss fast-moving items and force emergency orders.

Stores reorder with different rules

One outlet uses min/max, another uses gut feel, and warehouse transfers happen only after shelves are empty.

Forecasting is disconnected from sales

If replenishment does not read POS sales, lead time, and minimum stock levels together, reorder quantities are wrong.

Retail Express

How to choose the best POS system

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Auto PO from sale

POS-triggered replenishment rules

Enable Auto Generate PO globally, then set product-level behavior: Never, Always, Out of Stock, or Insufficient On Order. When a rule triggers at sale time, Retail Express creates an incomplete PO for review. In insufficient-on-order mode, it checks Available plus On Order and can create a PO for the full sale quantity.

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Sales · MSL · Run Rate

Formula-based supplier reorders

Run purchase-order replenishment by formula: Sales (what sold in a period), MSL (top up to minimum level), and Run Rate (daily sales versus lead time and stock states). Results are suggestions, not locks, edit quantity before processing orders.

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Rebalance network stock

Transfer replenishment across stores

For store-to-store replenishment, run transfer formulas with Sales, MSL, Run Rate, and Depleted logic. Choose source and destination outlets, adjust suggested quantities, then create transfer orders. Configure available-only sourcing or full reorder quantity, depending on your policy.

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Controlled automation

Schedule runs, then review

Replenishment runs can be saved for later processing, run immediately, or scheduled (especially transfer replenishment). Scheduled runs are resource-intensive, so plan outside business hours. Keep buyer control by reviewing and editing before final processing.

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Integration

eCommerce Stock

Our omni-channel POS software integrates with Shopify eCommerce to ensure your bricks and clicks stores operate in perfect unison. Try a FREE DEMO.

Learn more → Accounting System

Our POS software integrates with XERO to provide true financial visibility and makes it easy to manage accounting and bookkeeping. Learn more with a FREE DEMO.

Learn more → Accounting System

Our POS software integrates with MYOB to provide true financial visibility and makes it easy to manage accounting and bookkeeping. Try a FREE DEMO.

Learn more → POS Payments

Integrate Afterpay, the leading Buy Now, Pay Later service with Australia & NZ’s #1 POS software. Provide the payment options that shoppers demand. Try a FREE DEMO today!

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Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → EDI & Marketplaces

Retail Express - the #1 Retail POS System - integrates with The ICONIC allowing you to profitably manage your marketplaces, physical and online stores from one centralised platform.

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → Stock & Logistics

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → EDI & Marketplaces

Retail Express - the #1 Retail POS System - integrates with David Jones Online allowing you to profitably manage your marketplaces, physical and online stores from one centralised platform.

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → eCommerce Stock

Our omni-channel POS software integrates with Magento eCommerce to ensure your bricks and clicks stores operate in perfect unison. Try a FREE DEMO.

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → EDI & Marketplaces

Build an integrated eCommerce and in-store experience that your customers and members will love with Retail Express & Marketplacer.

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → Accounting System

Deliver unrivalled omni-channel customer experience and operational efficiency with the #1 multi-store Retail POS Software and NetSuite ERP Integration. Try our Free DEMO

Learn more → POS Payments

Simplify your finances and retail management with the #1 Xero integrated POS.

Learn more → Analytics

Get the retail reporting power and deep insights your need with the Retail Express POS and Phocas BI software integration. Try a FREE DEMO today!

Learn more → Stock & Logistics

Maximise accuracy of your inventory tracking and purchasing with an integrated RFID and POS Solution from Retail Express and RAMP. Try a FREE DEMO today!

Learn more → Analytics

Get instant visibility of the performance metrics critical to omni-channel retail success with Retail Express and The Retail Score. Try a FREE DEMO.

Learn more → Stock & Logistics

Maximise accuracy of your inventory tracking and purchasing with an integrated RFID and POS Solution from Retail Express and RAMP. Try a FREE DEMO today!

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → EDI & Marketplaces

Retail Express - the #1 Retail POS System - integrates with The ICONIC allowing you to profitably manage your marketplaces, physical and online stores from one centralised platform.

Learn more → Analytics

Get instant visibility of the performance metrics critical to omni-channel retail success with Retail Express and The Retail Score. Try a FREE DEMO.

Learn more → Enterprise Resource Planning

Get a best-in-class B2C and B2B omni-channel tech stack that's purpose-made for Fashion and Footwear Retail. Deliver unrivalled omni-channel customer experiences and operational efficiency with the #1 multi-store Retail POS Software and Sync ERP Integration. Try our Free DEMO

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → EDI & Marketplaces

Retail Express - the #1 Retail POS System - integrates with The ICONIC allowing you to profitably manage your marketplaces, physical and online stores from one centralised platform.

Learn more → Ticketing

Retail Express - the #1 Retail POS System - integrates with the Leading In-Store Ticketing Automation Solution from Ticket-IT. Learn more with a FREE DEMO.

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Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → POS Payments

Integrate Tyro EFTPOS with Australia & NZ’s #1 POS software. Provide the payment options that shoppers demand. Try a FREE DEMO today!

Learn more → Integration

Leading supplier of barcode scanners to perform stocktakes in Retail Express.

Learn more → eCommerce Stock

Our omni-channel POS software integrates with WooCommerce to ensure your retail stores and Wordpress ecommerce store operate in perfect unison. Try a FREE DEMO.

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Inventory Replenishment Software for Retail FAQ

Answers for retailers in Australia and New Zealand.

What is inventory replenishment?

Inventory replenishment is the process of deciding what to reorder, from where, and when, so products stay available without overstocking. In Retail Express, replenishment reads stock states, sales, and rules, then suggests or creates orders inside the same platform as inventory and POS.

What is inventory replenishment software?

Inventory replenishment software automates reorder decisions using rules and formulas instead of manual guesswork. In Retail Express, that includes POS-triggered incomplete POs, formula-based supplier reorders, and transfer replenishment between outlets.

How does auto replenishment work in Retail Express?

Retail Express uses global settings plus product-level rules. After a sale, it can create incomplete POs based on rule conditions. For planned buying, buyers run Sales/MSL/Run Rate formulas and process suggested lines when ready.

What replenishment formulas does Retail Express support?

For purchase orders: Sales, MSL, Run Rate. For transfer replenishment: Sales, MSL, Run Rate, Depleted. Formula results are editable before you process.

What does “insufficient On Order” mean in Retail Express auto replenishment?

In this mode, Retail Express checks if Available plus On Order can cover the sale quantity. If not, it creates an incomplete PO for the full sale quantity.

Can I schedule replenishment in Retail Express?

Yes, especially transfer replenishment runs. You can run now or schedule recurrence by source/destination and formula settings. Schedule heavy runs outside business hours.

Is replenishment the same as purchase order management?

No. Replenishment decides what to reorder and can create incomplete POs or transfer suggestions for review. Placing POs with suppliers, receiving stock, partial deliveries, landed costs, and supplier bills are on purchase orders & receiving. Retail Express is not a replenishment-only tool either; it is retail inventory and POS software with both modules included.

Can I override suggested quantities?

Yes. Replenishment formulas in Retail Express suggest quantities, and buyers can edit before processing purchase orders or transfer orders.

Is Retail Express an inventory forecasting software?

Partly. Retail Express uses forecasting-style logic such as Sales history, MSL, and Run Rate to drive replenishment decisions: operational retail replenishment inside inventory and POS, not a generic standalone forecasting suite.

How much does inventory replenishment cost with Retail Express?

Replenishment features are included in the Retail Express subscription. There is no separate replenishment-only product fee. See pricing.

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Stop manual reorder guesswork

Keep products in stock with replenishment rules built into Retail Express

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