Hero Landscape

Retail Express

Retail Purchase Order Software & Stock Receiving

Retail Express includes purchase order software for product retailers in Australia and New Zealand: create supplier POs, receive stock, handle partial shipments, and post supplier bills to Xero or MYOB, in the same platform as inventory and POS. It is a retail purchasing module, not a standalone PO-only tool.

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Common pain points

Broken POs break stock and margin

Orders live outside inventory

If supplier orders sit in Excel or email, On-Order stock never matches what buyers expect and stores can sell lines that are still on a truck.

Receiving is slow and error-prone

Typing receipts line by line, or receiving a full PO when only half arrived, leaves quantity and cost wrong until someone fixes it later.

Invoices do not match what landed

When freight, duty, and split supplier invoices are not tied to receipts, cost of goods sold drifts and accounting needs manual rework.

Retail Express

How to choose the best POS system

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Z01 Create Supplier Pos
Manual · upload · matrix

Create supplier POs

Build POs with product search, barcode scan, or advanced search. Select store and supplier, set ETAs, and email or print the order. Upload seasonal buys via Excel template. Consolidate lines from incomplete POs. Use standard or matrix templates for size/colour breakdowns on fashion and footwear ranges.

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Z02 On Order Stock
PO Manager statuses

Track On-Order stock

Follow each supplier order from Incomplete through On-Order, Receiving in Progress, Received, and Available. On-Order stock appears in inventory before goods land, useful for planning sales, special orders, and customer ETAs.

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Z03 Receive Stock
Scan · make available

Receive stock against the PO

Receive with continuous barcode scan, scan-and-count, copy expected quantities, or manual entry. Mark damaged units as faulty for supplier return. Make Available puts stock on the shelf and syncs to POS and connected webstores. Finalise later for invoice costs, or receive and invoice in one step when details are ready.

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Z04 Partial Landed Costs
Split shipments · on-costs

Partial deliveries and landed costs

Create multiple stock receipts and invoices against one PO when suppliers ship in batches. Distribute freight, duty, and other on-costs by value, weight, or quantity. Security profiles control who can make stock available vs who can finalise invoices.

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Z05 Suppliers Accounting
Bills to Xero · MYOB

Suppliers and accounting handoff

Manage suppliers with enable/disable controls, mass upload, and supplier defaults. Link customer special orders to POs where bought-in stock connects to a sale. When a receipt is finalised, Retail Express posts a supplier bill to Xero or MYOB; it does not replace your accounting package. For rules that suggest or create incomplete POs, see auto replenishment.

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Retail Purchase Order Software & Stock Receiving FAQ

Answers for retailers in Australia and New Zealand.

Yes. In Retail Express, you can use the Excel PO upload template to create massive seasonal buys in bulk, rather than entering hundreds of lines manually in the browser.

open PO Management in Inventory and choose Create PO, select store and supplier, add products via search or barcode scan, then save, place on-order, email the PO to your supplier, or quick-receive if stock arrives immediately. Bulk seasonal buys use the Excel PO upload template.

Yes. Multiple stock receipts and invoices can be created against a single PO. Each receipt can be finalised and sent to your accounting package independently, useful for split shipments or when receiving and invoicing are done by different teams.

Make Available receives goods into sellable stock immediately, updating inventory, POS, and integrated webstores. Finalise completes the stock receipt and invoice, applying invoiced costs and allowing further partial receipts. You can finalise in one step if all details are ready, or make available first and invoice later.

You create and receive purchase orders in Retail Express, not inside Xero. When a stock receipt is finalised, Retail Express posts a supplier bill to Xero (multiple invoices per PO supported). Suppliers sync as contacts. See Xero integration and retail accounting.

It can suggest or create incomplete POs from POS-triggered rules and formula-based restocking; buyers still review before placing orders. Full automation rules: auto replenishment.

Purchasing and stock receiving are included in your Retail Express subscription with inventory and POS. There is no separate PO-only fee. See pricing.

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Supplier POs tied to inventory and POS

Built into Retail Express for AU & NZ product retailers · book a demo

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